INTRODUCTION: BY USING OR OTHERWISE ACCESSING THIS WEBSITE OR UNIVERSITY PARKING FACILITIES, YOU ARE AGREEING TO ABIDE BY THE TERMS AND CONDITIONS OF THIS UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN PARKING DEPARTMENT “DEPARTMENTAL PRIVACY NOTICE”. IF YOU DO NOT AGREE TO THESE TERMS AND CONDITIONS, DO NOT UTILIZE OUR WEBSITE OR PARKING FACILITIES.
This Departmental Privacy Notice sets forth how your information is collected, used, transferred, and stored through the T2 Flex and Genetec Security Center that is operated by the Parking Department at the University of Illinois at Urbana-Champaign (“Parking Permit System”) and the terms and conditions governing use of the Parking Permit System. The Parking Permit System is owned by the Board of Trustees of the University of Illinois (“University”, “we”, “our”, “us”). The purpose of this Parking Permit System is to provide a comprehensive parking management system that can utilize virtual permits through license plate recognition. The system is more efficient and supports campus sustainability efforts. This Privacy Notice is also subject to the University of Illinois Web Privacy Notice at http://www.vpaa.uillinois.edu/policies/web_privacy.cfm.
I. WHAT INFORMATION MAY THE PARKING PERMIT SYSTEM COLLECT FROM YOU?
We may collect the following personal information from you:
For License Plate Recognition: License Plate, License Plate State, and an assigned permit number.
For T2 permit: Name, UIN, Classification of faculty, staff, student, make, model, color and year of vehicle, license plate number and state of plate, phone, email, address.
You are not required to provide the personal information requested; however, you may not be able to use some [or all] of the features offered by the Parking Permit System unless you provide personal information. By providing us with personal information, you are consenting to our use of it in accordance with this Departmental Privacy Notice and the University of Illinois Web Privacy Notice.
II. HOW IS YOUR PERSONAL INFORMATION USED?
User personal information is collected to provide a service or function that is directly relevant. Specifically, we may use the personal information collected for Parking facilities management. (e.g. identify your vehicle(s) to verify valid virtual permit or payment for an occupied space, and ensure overall parking lot compliance.)
III. IS YOUR PERSONAL INFORMATION SHARED WITH ANY THIRD PARTIES OUTSIDE THE UNIVERSITY?
We may share your personal information outside the University as required by law, order of governmental authority, or court order to be disclosed; when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. We may also share your personal information if permitted under University of Illinois policy, authorized by an approved University of Illinois, University of Illinois Foundation or University of Illinois Alumni Association contract, for good cause by the Chancellor or the Vice President for Academic Affairs of the University of Illinois.
IV. HOW IS YOUR PERSONAL INFORMATION PROTECTED?
We follow generally accepted industry standards to protect the personal information submitted to us. No method of transmission, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security.
This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via the Parking Permit System.
V. OPT OUT INFORMATION
You may change your information preferences by accessing your account at http://parking.illinois.edu. To opt-out of information collection you must stop utilizing the Parking Permit System and University of Illinois at Urbana-Champaign parking facilities.
VI. HOW LONG IS YOUR PERSONAL INFORMATION STORED?
We will retain user personal information for as long as you a) have an active University Parking Department permit, b) have an outstanding citation c) have an open appeal. All collected license plate recognition data not associated with a citation or open appeal will be purged after 30 days. If you would like us to delete your personal information that you have provided via the Parking Permit System, please contact us at email@example.com or (217) 333-3530 and we will respond in a reasonable time. Please note that some or all of the user personal information may be required in order for the Parking Permit System to function properly, and we may be required to retain certain information by law.
VII. CHANGES TO THIS PRIVACY STATEMENT
We may amend this Privacy Notice from time to time. If we change this Privacy Notice we will post the changes http://parking.illinois.edu. Your continued use of our Parking Permit System after any such changes will constitute your acceptance of the updated Privacy Notice. If you do not wish to accept the revised Privacy Notice, you must not use or access (or continue to use or access) our Parking Permit System. Please do regularly check our websites Privacy Link on http://parking.illinois.edu. to determine if the Privacy Notice has been updated and to review those changes before deciding whether or not to access (or continue to access) our Parking Permit System.
VIII. USER ACCESS TO INFORMATION AND CONTACT INFORMATION
To review and update your personal information to ensure it is accurate, visit http://parking.illinois.edu and/or contact us at firstname.lastname@example.org or (217) 333-3530.
IX. DISCLAIMER OF WARRANTIES.
YOU EXPRESSLY AGREE THAT USE OF THE PARKING PERMIT SYSTEM AND ANY CONTENT (SUCH AS TEXT, DATA, INFORMATION, AUDIO, VIDEOS, GRAPHICS, OR PHOTOGRAPHS) MADE AVAILABLE THROUGH THIS PARKING PERMIT SYSTEM (COLLECTIVELY, “MATERIALS”), IS AT YOUR SOLE RISK. THE PARKING PERMIT SYSTEM AND MATERIALS, ARE PROVIDED ON AN “AS IS,” “AS AVAILABLE,” AND “WITH ALL FAULTS” BASIS. UNIVERSITY DISCLAIMS ALL EXPRESS AND IMPLIED CONDITIONS, REPRESENTATIONS, AND WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. UNIVERSITY MAKES NO WARRANTY THAT THE SERVICE WILL MEET YOUR REQUIREMENTS OR THAT THE PARKING PERMIT SYSTEM OR THE MATERIALS, WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR FREE; NOR DOES UNIVERSITY MAKE ANY WARRANTY FOR ANY PURPOSE OF THE PARKING PERMIT SYSTEM OR MATERIALS OR RESULTS THAT MAY BE OBTAINED THROUGH USE OF THE PARKING PERMIT SYSTEM OR AS TO THE ACCURACY, SAFETY, RELIABILITY OR USEFULNESS OF ANY INFORMATION OBTAINED THROUGH THE PARKING PERMIT SYSTEM. UNIVERSITY DISCLAIMS ANY WARRANTY THAT THE PARKING PERMIT SYSTEM OR THE MATERIALS, ARE FREE OF VIRUSES, WORMS, TROJAN HORSES, OR OTHER CODE THAT MANIFESTS CONTAMINATING OR DESTRUCTIVE PROPERTIES.
Date Issued: August 2, 2016
Date Last Revised: August 2, 2016
Approved by: Michelle Wahl